Executive Assistant (90-day Contract to Hire) (8362)
- Contract To Hire
- Location
- st.louis, Missouri, United States
Executive Assistant
Position Summary: The Executive Assistant serves as a trusted assistant and provides high-level administrative support to the Senior Pastor of the organization. This role requires professionalism, discretion, and a commitment to maintaining complete confidentiality. The Executive Assistant acts as a caring point of contact, interfacing warmly and effectively with all members of the community.
Essential Duties and Responsibilities
-
Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks.
-
Assist with preparation of materials for weekly services, programs, and special events.
-
Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor.
-
Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials.
-
Receive and respond to speaking engagement requests, inquiries, and incoming communications.
-
Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially.
-
Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents.
-
Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements.
-
Provide consistent, professional customer service and collaborate with staff and volunteers at all levels.
-
Perform additional responsibilities as assigned by the Senior Pastor.
Minimum Qualifications
-
A clear testimony of faith and a personal, growing relationship with Christian beliefs demonstrated through conduct and character.
-
Sound judgment with the ability to maintain confidentiality, demonstrate sensitivity, and provide leadership.
-
Ability to develop positive working relationships with diverse individuals and volunteers across varying backgrounds, identities, and skill levels.
-
Strong work ethic and a commitment to excellence.
Required Qualifications
-
5 - 7 years of experience in office administration and executive-level support.
-
Proficiency in Microsoft Office Suite and comfort with database and software systems.
-
Experience in a church or nonprofit environment preferred.
- Flexibility to work occasional evenings and weekends as needed.
- Excellent customer service, interpersonal, verbal, and written communication skills.
- Demonstrates the following core competencies: hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.