Executive Assistant (8463)

Direct Hire
St. Louis, United States

Executive Assistant

Position Overview: The Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, organizational, and project coordination support. This role is responsible for managing priorities, coordinating communications, improving processes, and ensuring key initiatives and day-to-day operations are executed efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly.
 
Key Responsibilities
  • Manage complex calendars, scheduling, travel arrangements, and meeting logistics for senior leadership
  • Coordinate agendas, presentations, meeting materials, and follow-up action items
  • Develop and improve workflows and administrative processes to increase efficiency and productivity
  • Prepare reports, correspondence, and internal communications
  • Support leadership meetings, company events, employee initiatives, and special projects
  • Track deadlines, action items, and organizational commitments to ensure follow-through
  • Facilitate communication and information flow across departments and leadership teams
  • Assist with onboarding, training, employee engagement programs, and company communications
  • Support talent, culture, and performance management initiatives as needed
  • Identify opportunities for process improvement and operational effectiveness
  • Handle confidential and sensitive information with professionalism and discretion
  • Anticipate leadership needs and proactively resolve issues before they arise
 
Qualifications
  • Experience supporting a CEO, COO, President, Chief of Staff, or other senior executive preferred
  • Experience in a fast-paced manufacturing, distribution, industrial, professional services, or similar environment preferred
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication abilities
  • Proven ability to manage multiple priorities and deadlines simultaneously
  • Process-oriented with a strong focus on follow-through and accountability
  • Proactive, independent, and resourceful problem solver
  • Calm under pressure and adaptable to changing priorities
  • High level of professionalism, discretion, and confidentiality
  • Strong customer service mindset and relationship-building skills
 
Key Attributes
  • Detail-oriented and highly organized
  • Structured and process-minded
  • Follow-through focused
  • Independent and naturally proactive
  • Comfortable holding others accountable
  • Adaptable and responsive in a dynamic environment
  • Committed to execution excellence and continuous improvement

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