Executive Assistant (8357)

Executive Assistant 

Position Summary: The Executive Assistant provides comprehensive administrative support to senior leadership and the department. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves managing a wide variety of administrative tasks, coordinating meetings and travel, handling correspondence, and supporting special projects and departmental operations.
 
Key Responsibilities:

• Manage complex calendars and schedules, including meetings, appointments, and travel arrangements for executives and department members
• Plan, coordinate, and execute meetings, conferences, and special events 
• Prepare and edit reports, presentations, correspondence, and other documents for accuracy and clarity
• Maintain organized filing systems and ensure accessibility of records and information
• Handle incoming correspondence, phone calls, and emails --responding or redirecting as appropriate
• Prepare and process invoices, reimbursements, and expense reports
• Manage and track financial and administrative records, supplies, and mailings
• Serve as a liaison between the executive office and internal/external stakeholders, including senior leaders and clients
• Support and coordinate special projects, including research, data compilation, and logistics
• Exercise independent judgment to plan, prioritize, and organize workloads efficiently
• Work collaboratively with other administrative staff to ensure smooth departmental operations

Qualifications:

• 5–7 years of executive administrative or related experience; Associate’s degree preferred
• Strong organizational and time management skills; ability to handle multiple priorities
• Excellent written and verbal communication skills
• High level of professionalism and discretion in handling confidential information
• Strong attention to detail, accuracy, and follow-through
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills with the ability to interact effectively at all levels
• Ability to work both independently and as part of a team