Executive Administrative Assistant (8464)
- Direct Hire
- Location
- Clayton, Missouri, United States
Executive Assistant
Position Overview: Our client is hiring an Executive Assistant to provide high-level administrative and operational support to the CEO, ensuring seamless day-to-day operations in a fast-paced, high-growth environment. This role acts as a strategic partner, managing priorities, communications, and logistics with professionalism, discretion, and strong attention to detail.
Key Responsibilities
-
Manage a complex executive calendar, scheduling meetings and coordinating across multiple time zones
-
Serve as a liaison between the CEO and senior stakeholders, including board members and investors
-
Prepare meeting materials, agendas, presentations, and executive documentation
-
Capture meeting notes and track follow-up action items
-
Monitor and manage high-volume email communications
-
Coordinate domestic and international travel, including detailed itineraries
-
Draft and respond to correspondence on behalf of the CEO
-
Support strategic projects by tracking timelines, deliverables, and communications
-
Handle sensitive information with a high level of confidentiality and professionalism
-
Provide additional administrative and operational support as needed
Qualifications
-
Bachelor’s degree required
-
5+ years of experience supporting C-level executives in a fast-paced, high-growth environment
-
Exceptional organizational and time management skills with strong attention to detail
-
Strong written and verbal communication skills
-
Proficiency in Microsoft Office (Outlook, Excel, Teams, Zoom)
-
Ability to anticipate needs, take initiative, and work independently
-
Strong interpersonal skills with the ability to interact with senior leaders and external stakeholders
-
Flexibility to adapt to changing priorities in a dynamic environment
-
Ability to work on-site in Greater St. Louis