Controller & Administrative Manager (8398)

Direct Hire
United States

Controller & Administrative Manager

Position Summary: The Controller & Administrative Manager oversees all accounting, financial, and administrative operations. This role is responsible for day-to-day accounting, financial reporting, cash management, payroll coordination, benefits administration, and basic HR processes. Working closely with ownership and leadership, this position plays a key role in strengthening systems, controls, and reporting while supporting informed business decision-making.
 
Key Responsibilities
Finance & Accounting
  • Manage daily accounting operations, including accounts payable, accounts receivable, bank reconciliations, and month-end close
  • Prepare monthly financial statements and clearly explain results to ownership and leadership
  • Oversee cash flow management, forecasting, and banking relationships
  • Maintain, improve, and document financial systems and internal controls
  • Lead and manage accounting systems, including QuickBooks Desktop and Online
  • Identify and implement process improvements to streamline finance and administrative workflows
  • Lead or support finance and administrative staff as needed
  • Provide financial insights to support pricing, budgeting, forecasting, and major business decisions
Human Resources & Administration
  • Manage employee onboarding and offboarding processes, time and attendance coordination, recordkeeping, and compliance with wage and hour and employment regulations
  • Administer employee benefits, including health, dental, vision, life insurance, and retirement contributions
  • Coordinate benefits enrollment, renewals, and vendor relationships with brokers and third-party administrators
  • Coordinate payroll processing and collaborate with external accountants and tax preparers
  • Support employee relations and basic HR administration needs
 
Qualifications
  • Five or more years of hands-on accounting experience
  • Bachelor’s degree in Accounting or related field preferred
  • Strong experience with QuickBooks Desktop and Online
  • Solid understanding of small-business accounting and financial reporting
  • Demonstrated success in improving processes, strengthening controls, and automating workflows
  • Proficiency in Excel, including models, pivot tables, and ad hoc analysis
  • Ability to analyze financial data and communicate results clearly
  • Highly organized, detail-oriented, and trusted with sensitive information
  • Comfortable working directly with owners and senior leadership
  • Familiarity with payroll, benefits administration, and basic HR processes
Preferred Experience
  • Background in trades, service-based businesses, or family-owned organizations

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