AP Specialist (8470)
- Contract To Hire
- Location
- St Louis, Missouri, United States
Accounts Payable Specialist
Position Overview: The Accounts Payable Specialist is responsible for managing day-to-day AP operations, including invoice processing, vendor payments, and compliance-related tasks. This role supports overall financial accuracy by ensuring proper coding, timely payments, and adherence to internal controls. The ideal candidate is detail-oriented, organized, and experienced in handling high-volume AP functions.
Key Responsibilities
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Process and code invoices accurately, ensuring proper approvals and alignment with purchase orders
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Analyze and verify appropriate sales tax application and resolve discrepancies with vendors
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Enter invoices into the accounting system and maintain accurate records
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Generate weekly vendor payments, including check runs
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Initiate and track lien waivers prior to vendor payments
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Maintain vendor documentation, including W-9s and insurance certificates
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Reconcile assigned general ledger accounts on a monthly basis
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Process 1099s and support audit preparation activities
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Perform corporate credit card reconciliations and maintain supporting documentation
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Assist with monthly sales tax reporting and filings
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Maintain organized AP files and documentation
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Communicate with vendors and internal teams to resolve invoice and payment issues
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Support additional accounting tasks and projects as needed
Qualifications
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3+ years of accounts payable experience, preferably in the construction industry
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Experience with lien waivers and subcontractor documentation
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Experience with ERP/accounting systems (Sage 300 CRE)
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Proficiency in Microsoft Excel and Word
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Strong attention to detail and accuracy
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Ability to manage multiple priorities in a fast-paced environment
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Strong communication and interpersonal skills
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Team-oriented with a collaborative mindset