Accounts Payable Specialist (8417)
- Direct Hire
- Location
- St Louis , United States
Accounts Payable Specialist
Position Overview: The Accounts Payable Specialist is responsible for full-cycle AP processing within a high-volume ERP environment. This role manages three-way matching, invoice coding, freight bill processing, vendor payments, and reconciliations while ensuring compliance with internal controls and company procedures. The ideal candidate is detail-oriented, analytical, and professional in vendor communications, with strong ERP and Excel skills.
Key Responsibilities
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Process vouchers using three-way match (PO, receipt, invoice), including coding with appropriate general ledger accounts and cost centers
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Verify, reconcile, and post invoices accurately within the ERP system
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Process small package and LTL freight invoices; analyze freight bills for overcharges and reconcile/file freight claims (e.g., FedEx, UPS)
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Download and review weekly carrier billing reports from vendor portals
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Prepare and process Accounts Payable checks and ACH batches
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Post ACH, auto-debit, and other electronic payments; process payments within vendor portals
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Reconcile vendor statements and investigate discrepancies related to purchase orders, contracts, invoices, or payments
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Maintain accurate AP records and documentation
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Run weekly bank reports and assist with payment reconciliation
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Ensure compliance with internal controls, approval workflows, and company procedures
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Communicate professionally with vendors to resolve issues in a timely manner
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Support additional duties as assigned as workflow evolves
Qualifications
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Minimum of five years of experience in an ERP environment
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Strong three-way match (3-way match) experience required
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Experience processing freight invoices and freight claims (small package and LTL)
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Moderate to advanced Excel skills, including pivot tables and lookups
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Proficiency in Microsoft Word
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Strong analytical and general accounting knowledge
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Excellent data entry and math skills
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Strong organizational skills and attention to detail
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Excellent written and verbal communication skills with strong grammar
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Ability to manage vendor relationships professionally
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Team-oriented with the ability to work collaboratively in a fast-paced environment